How to Set Your Public Speaking Fee

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How to Set Your Public Speaking Fee

One of the questions I’m asked most is what my speaking fee is for any given event. I don’t often have a “stock” answer. Why?

This is a more complex question than we might initially think. What’s really being asked of us are two separate questions:

  • How much value do we bring to the event? (from the conference point of view)
  • How much is that value worth to us? (from our point of view)

To answer these questions, we must first understand speaker value.

The Value of a Speaker

In the world of conferences and events, there’s a “holy trinity” of value factors that make an event valuable: audience, sponsors, speakers; I learned this first from Jeff Pulver and Chris Brogan.

  • Audience: the right audience is valuable to sponsors and the event. The audience must include at least some target customers who might buy products and services from sponsors, as well as afford the event’s ticket prices. A great roster of speakers can attract a valuable audience through speakers’ individual networks and promotional efforts, as well as their knowledge.
  • Sponsors: the right sponsors bring in the money needed to run an event. Without sponsors, an event can’t grow or even afford to pay its speakers. A great roster of speakers provides prestige to the event and reassurance to sponsors that the event is credible.
  • Speakers: the right speakers bring value to each other. A great roster of speakers provides a community for the speakers to network and learn from each other.

The role of speakers is to provide credibility, networking opportunities, and reach. That’s the value that I and many others provide. Our speaking fees scale with the value we provide: the more credibility, networking, and reach we bring, the greater a fee we can command.

How to Value Your Speaking Role

The next logical question is, what’s the monetary number on the value a speaker provides?

I recently attended an event with these ticket prices:

  • 150 attendees at 3,000 each:450,000
  • 5 top-tier sponsors at 25,000 each:125,000
  • 10 middle-tier sponsors at 12,500 each:125,000
  • 15 low-tier advertisers at 10,000 each:150,000

The event grossed 850,000. The hotel hosting the event cost approximately150,000 for space, catering, labor, etc.; this particular hotel chain’s event costs average $1,000 per attendee.

If we re-examine the holy trinity, attendees don’t generally show up at a conference to hang out with sponsors. Attendees come to hear speakers. Thus, the portion of the proceeds above – 450,000 out of the850,000 gross – is what the speakers are principally responsible for.

Let’s say this event had 20 speakers in total. Deduct the cost of hosting the attendee – 1,000 per person for this hotel chain – and speakers would generate a net revenue for the event of300,000.

Each individual speaker is responsible for generating 300,000 / 20, or15,000 in attendee revenue.

That’s the cap, the ceiling of what you can reasonably ask for as a speaker in this example, because the profit from sponsorships/ad sales is directly dependent on the event’s sales team and not you, and they are solely entitled to that profit for their work. Event attendees cost money, and without those expenses there would be no event for us to speak at. Thus it’s reasonable to ask for a percentage of the net revenue for attendees as a fee.

Obviously, there are many mitigating factors in this equation. The more speakers there are, the less any one speaker’s contribution to the overall attendee population. The same event with 40 speakers would mean each speaker would only generate a maximum of $11,250 in attendee revenue. All speakers are not created equal, too; some speakers command a higher fee because they bring in more attendees than others.

With the onset of the pandemic, event budgets have dropped precipitously; many events have moved to free models just to hold onto their audiences. As a result, if an event isn’t collecting money, chances are they won’t be paying speakers, either. Read on to decide whether an event is worth doing for free or not.

How to Value The Event

Many event planners, as noted in comments on previous editions to this post, make the very valid point that the event provides value to the speaker as well. While “exposure” is an overused and often misunderstood term, there is value to being on stage and in the public eye that we should discount.

For example, suppose we’re speaking to a crowd that’s valuable to us. Say we’re a famous coffee shop owner speaking at the Annual Coffee Lover’s Convention. (all fictional) This conference has exactly the audience we value as customers. If we, being savvy coffee shop owners, know our business cost of customer acquisition, and we know the response rate of an audience, we could discount our speaking fee by the likelihood of new customer acquisition from the event.

Using the previous speaking fee cap of 15,000, if 150 people are in attendance at the audience and we know from past appearances at events that we could harvest 10% of the audience as customers, and our cost of acquisition outside of speaking is50 per customer, then we could reasonably discount our speaking fee:

  • 15 customers x 50 =750 saved in customer acquisition costs
  • $15,000 – $750 = $14,250 discounted fee

If we want to kick it up a notch and we’ve done the hard work of calculating customer lifetime value, then we might have math that looks like this:

  • Customer cost of acquisition: $50
  • Customer lifetime value: $250
  • Net customer value: $200
  • 15 customers harvested per event x 200 net customer value =3,000
  • $15,000 – $3,000 = $12,000 discounted fee

This approach relies heavily on analytics and insights. We must know our effectiveness as a speaker in acquiring customers from events, measured with tools like web analytics, marketing automation, etc. We must know our cost of acquisition outside of speaking. We ideally would know the lifetime value of our customers. If we’re speakers as a profession, we should be measuring on the number of new speaking opportunities (and their revenue value) from previous events.

It is entirely possible that an event’s audience is so valuable to us from an acquisition perspective that our speaking fee should be expenses only; for virtual events, this may mean speaking entirely for free.

How do we value an event we’ve never spoken at before? If we understand the audience, who is at the event, we could reasonably infer our performance from previous events to similar audiences. For example, I’ve seen many of the same faces at B2B marketing events; I’ve seen many at social media marketing events. I could baseline my likely outcome from a new event based on previous similar audiences.

How to Increase Your Speaking Fee

Re-examine what speakers do for events. We provide value through our knowledge – the reason audiences attend. We also provide value through our reach, how many members of our audience we can convince to attend the events we speak at.

To increase our speaking fees, we must pull one of those two levers – knowledge or reach. We improve the value of our knowledge through continued self-improvement; however, from an event perspective, we improve the value of our knowledge through accessibility. A speaker who stays at an event for more than just their speaking slot is more valuable to the event. Consider offering knowledge packages as part of your speaking fee, such as:

  • Breakfast/lunch/dinner with you (at virtual events, these would be private roundtables)
  • “Office hours” / 1:1 short consultations
  • Separate Q&A periods
  • Book signings/author chats/AMAs (if you have a book)

Any of these activities helps to justify a higher fee because our knowledge is available to the conference’s attendees for a longer period of time.

We improve the value of our reach through the growth of our own personal brands. I don’t create a weekly email newsletter or daily social media and blog posts purely for the fun of it (though it is fun). I operate these channels as part of my personal brand to increase my reach and engagement, which I can then offer to conferences for additional speaking fees/fee upgrades. For example:

  • Speaking fee + on-site advertising
  • Speaking fee + promotional video
  • Speaking fee + newsletter inclusion
  • Speaking fee + social media postings

Any of these activities helps to justify a higher fee because the conference is leveraging the power of my reach to audiences they may not necessarily have access to.

There’s a third hack many speakers overlook: speakers don’t necessarily have to be paid by the event. Depending on your reach and network, a company can sponsor you directly to speak at an event. If you do speak on behalf of a direct sponsor, remember to disclose your affiliation per FTC guidelines, and know that some events may discourage direct sponsorships. (generally speaking, if an event is paying you, a third party shouldn’t be, because it’s potentially cannibalizing from their paying sponsors)

Your Speaking Fee is Your Choice

Your speaking fee is at your discretion. Offer fees commensurate with the value you provide to an event, and understand the economics of events to understand how much the event is likely not to offer.

  • Say yes to events which offer an equitable exchange of value.
  • Say yes to events which don’t pay if you believe you’ll obtain equal or greater value in other forms.
  • Say yes to events you genuinely care about and want to see succeed, regardless of value.
  • Say no to events which take more value than they give.

I hope this explanation of how to set your speaking fee is useful and helpful to you if you’re considering a speaking career.

Disclosure: this post first appeared in 2012 and has been updated and upgraded over time. The most recent addition reflects the changed nature of events during the pandemic.

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12 responses to “How to Set Your Public Speaking Fee”

  1. I once asked this question in 2008ish to Chris Brogan. His response was simple, and he said he learned the formula from Guy Kawasaki: Add a zero to the end of whatever fee you were considering.

    1. I’m guessing there’s a limited pool of opportunity there for 99.9 percent of the population using that math. If anyone but a Kawasaki, Godin, etc., in our industry added a zero to what they were thinking, they’d get laughed out of the room. I’ve heard some speakers ask for 50K,75K, even 30K. You’d be hard pressed to convince me that unless they’re the ONLY speaker at a 5,000+ person event where each participant pays1000 to get in, that anyone is worth that for an hour talk.

      1. It depends on what industry you are looking at also. While I speak at social media type conferences for free, I can’t any longer – at least not when they refuse to cover expenses. OUTSIDE this fishbowl, industries pay well for qualified, experienced and personable speakers. My fees outside of social media are 10k (which is really a workshop), and professional friends of mine routinely get25k. I’m lowballed even outside my ‘home field’. Granted, we are teaching workshops and the like, not just “gracing the stage” for 45 + 15 for questions.

  2. Well, this is certainly an interesting take on it, though certainly a bit slanted toward the speaker side of the aisle, as I’m sure you know. (Why you asked for conference organizers to chime in, I’m sure.)

    Since I’ve run a fair amount of events, I’ll offer these additional thoughts:

    1. Events cost far more than anyone thinks.
    2. If an event breaks even and the organizer hasn’t paid him or herself a salary or compensated themselves for their time, it hasn’t broken even.
    3. You never considered the value of the opportunity to the speaker. If you can walk away with thought leadership, leads, sales (product, service or book), etc., then there needs to be a value consideration.
    4. There are far too many good speakers out there who do value the opportunity to speak and will not ask for any fee to fill a roster of good talent. If you charge, you’re going to have to accept that you will get far fewer opportunities. If you charge, you had better be able to illustrate that you will put butts in seats to the organizer. If not, I can get similar content with perhaps a slightly lesser known name for nothing, sometimes not even travel expenses.
    5. No conference anywhere in the world would pay all speakers equally because all speakers are not equal. Your math is awesome in theory, but it’s not practical.

    I’ve been on both sides of the aisle, and am regularly. I do not speak for free. I have a standard fee, plus travel. I have to be somewhat flexible with that fee depending upon the size of the event. I was once given a fee requirement of 15,000 for someone to speak at Explore, which has numbers somewhat similar to your example above in terms of gross revenue. I can assure you that one speaker at15K would have bankrupted the effort. So flexibility is requisite and understanding as a speaker that not all events are created equal will help you stay booked.

    That said, I could not afford myself at my own events. This is largely because my event series is young and we haven’t yet fine-tuned the product to make it optimally profitable. I do not have a policy about paying speakers other than if you are coming to my event to help put money in my pocket, I will absolutely cover your travel. Don’t get me wrong — I *WANT* to pay all my speakers. But if I paid everyone who spoke or paneled at Explore 500, I’d be running at about a5-10K deficit for each event. I can assure you very few speakers ask for 500. I’m already paying around750 per speaker in travel expenses. Do the math … ain’t easy. And can you fathom I’ve had conferences tell me they want me to speak but won’t pay my travel? I’m supposed to put money in your pocket on my own dime? Sorry. That math doesn’t work.

    Fortunately for me, I have value-minded friends who are willing to speak for free or, for certain keynote type speakers, at a reduced rate, to help me build something. There is value in the karmic activity, I suppose. And I know I am infinitely lucky to have people like this in my network and who are so generous with their time and energies for me.

    Unfortunately, the economics of events are incredibly prohibitive to pay every speaker or even use the kind of math you’re suggesting to assess the value of a speaker. Nothing wrong with the exercise, of course, but for your 300-person event above, your net profit (after paying organizer salaries and everything) is going to be about 30-40K. Divide that among 15-20 speakers at the math you’re suggesting and your event is running a deficit again. Oh, and it wasn’t profitable beyond expenses.

    Just my two cents without a calculator.

    1. Thanks, Jason – I appreciate the real feedback. Here’s the $64,000 question then – how do you go about valuing the audience when you’re on the speaker side, and how do you present that value to the speaker on the conference side? Obviously, when it comes to stuff like marketing your book, you have the raw profit for book sales (and making your publisher, should you have one, very happy), but if you’re not hawking product, what’s the math on audience value?

      That part of the equation could considerably adjust the math above. For example, I’ve been exceptionally flexible myself when the audience directly benefits my employer and I can see that one or two sales opportunities would easily pay a speaking fee 10x over, but for folks not marketing an enterprise product that costs thousands of dollars, how do we help them determine audience value?

      And you’re right, this is slanted towards the speaker. When I someday run a conference that has paid speakers, I’ll be more qualified to talk about the other side. Right now it’d be all theoretical.

      1. Aren’t we all at some point, ‘hawking product’ as you say? With all the world being a stage as it were, aren’t we, merely the players, producing our own sales piece? As someone that wants to get into the speaker game, I can tell you if you can put me up at an Embassy Suite for the length of the conference, I’m there, and I can give you anywhere from 20 to 60 minutes of dynamite entertainment. More if necessary. But then, you’d have to put me on a panel 😉

    2. I think alot depends if I can sale my products too. As a Web Developer, if I walk away with 10 new leads for projects, that makes up for the fee I forego.

      If a host demanded I do no promotion of my own services or the charity work I do in the Islands, it would be a no go.

  3. Craig Griffiths Avatar
    Craig Griffiths

    I was once told by a friend that specialises in pricing, FREE is not a pricing strategy.

  4. I ask that you refrain in using the word “pimping” as if it were a marketing term. This term refers to someone who is selling another person -a trafficker or slave owner. I promote speakers who are survivors and it is appalling to see a grown and successful business man use such a term.

  5. Networking with other speaker friends has helped me adjust my fees. I had an eye-opening, “come to Jesus” moment with the wonderful, Scott Stratten. He helped me adjust things and it has helped. Good stuff, Chris.

  6. Thanks for sharing this strategy, Chris. I never really had my own methodology, but have always asked the same fee for every opportunity. But this opened my eyes to new potentials. I’m also enjoying the comments as I think others will be able to offer additional insights into alternative methods.

  7. Amanda Badger Avatar
    Amanda Badger

    Can I ask an opinion? How would you market “against” the norm? For instance, I want to provide speaking lectures on Conservation, but I don’t want to be the 30K speaker. I would rather take less and at more volume so important conservation messages get out there… how do you say that you are the “value” speaker? Is that wise?

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